The Administrative Assistant is responsible for assisting with the fulfillment of the administrative tasks of the Senior Vice President of Marketing for the Utah Jazz and Utah Hockey Club. The ideal candidate is process-oriented, pays close attention to detail, has analytical thinking skills, able to manage multiple projects concurrently, demonstrates a high standard of professionalism, and has strong interpersonal and communications skills. This is an in-office position. DUTIES & RESPONSIBILITIES:

• Plan, schedule, and assist with department meetings, events, and trainings
• Attend key meetings with the Senior Vice President to record meeting notes, identify action items, and follow up to ensure action items are completed
• Plan department events, experiences, and recognitions for employees, helping to cultivate a positive team culture
• Run interference for requests coming into the Senior Vice President and handle them accordingly, helping to effectively manage their busy and often complex schedules
• Manage calendars and assist staff in securing time for internal and external meetings
• Assist in managing email and other communications channels, including drafting and/or editing emails on an as-needed basis
• Develop and maintain productive and cohesive relationships with internal departments and other Smith Entertainment Group entities
• Help manage and track department expenses
• Arrange travel and accommodations
• Embrace a culture of diversity, equity, and inclusion where guests and team members feel welcomed, valued, and heard
• Operate with an emphasis on safety for employees, teams, and guests
• Other duties as assigned

  COMPETENCIES:

• Communicates effectively -- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Interpersonal savvy -- Relates openly and comfortably with diverse groups of people
• Organizational savvy -- Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.
• Decision quality -- Makes good and timely decisions that keep the organization moving forward
• Manages complexity -- Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
• Action-oriented -- Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Manages and maintains confidential information – Within this role you will be privy to conversations and decisions that may be sensitive to an employee or things not yet publicly available. This role requires that those things be kept within their intended communication group/channel

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